Training and Events Specialist

Job Description:

Training and Events Specialist – New Orleans, LA

Vertex Professional Services (VPS), located in New Orleans, LA is looking for a full time, Training and Events Specialist. The person who fills this position is primarily responsible for the administration of logistics support for training sessions and other events supported by VPS. This position requires the ability to work collaboratively with other team members and other functions to execute the logistical requirements for events.

Duties and Responsibilities

Coordinate and execute logistics to support learning programs, training, and events ranging in scale from individual course classes to week-long events for local and remote locations
Intake new work and liaise with clients to identify and gain consensus on requirements, clearly define scope, schedule, deliverables and cost estimates
Arrange and schedule training facilities/classrooms, offsite venues, instructors, and required equipment
Extensive use of a Learning Management System (LMS) to schedule courses and classes, update enrollments and completions, and generate reports
Daily use of a Workflow Management System to track and manage class/program information, requirements, and completion of tasks associated with event support
Management of learner progress through certification processes to
Communicate with students, instructors and event sponsors via email and/or phone to answer questions and resolve scheduling issues (e.g., confirmations, cancellations, substitutions, etc.)
Consult with internal and external customers on services and associated requirements
Help coordinate the creation of Purchase Requests, manage Purchase Orders, and invoices address issues related to supply chain
Order and distribute course materials
Handling phone inquiries and customer interface
Select, coordinate and order catering services for events
Venue/classroom set up and tear down
Collect and complete all billing information for billing of classes/programs
Organize, maintain and order supplies and materials for office storage closet
Work with site lead to ensure budgets are adhered to and potential cost overruns are contained
Maintain up-to-date workflow system, including dates and locations for all events

Additional Information to note

Moving course materials and the ability to lift up to 35 pounds is an essential function of this job.
Hybrid role, the successful candidate is required to report to the Jackson, MS office on some scheduled workdays; relocation assistance is not available for this position.
This position requires some after-hours work

Required Skills

Strong organizational and time management skills and ability to demonstrate attention to detail
Six years experience in the administration field preferably supporting meetings, workshops, or class sessions
Able to follow defined processes with minimal oversight
Able to identify risks and present options for resolving
Must be proficient in MS Office
Must possess excellent interpersonal skills and telephone presence

Must possess excellent written and verbal communication skills
Must possess excellent customer service skills
Proven ability to identify, evaluate and resolve problems quickly and effectively and adapt to changing business needs
Able to work independently and as part of a team with minimal supervision

Desired Skills

Knowledge of learning industry, training administration, and classroom or event logistics
Previous experience planning events utilizing customer requirements and established work processes
Ability to identify areas of continuous improvement in the work environment and processes
Experience with Learning Management Systems such as Success Factors
Working knowledge of Outlook email system
Working knowledge of SharePoint systems

Education

Job Requirements:

Requirements

High School diploma required, Associate degree or higher preferred
** This position requires a U.S. Person who is eligible to obtain any required Export Authorization ***

Job Ident #: TRAIN014699

Company Details

V2X

555 Industrial Drive South
Madison, Mississippi 39110 USA
www.vtxaero.com

V2X has long been an industry leader in delivering a full spectrum of Aviation Aftermarket Services with a strong legacy of extreme customer and mission focus. V2X is a global and premier provider of “best value” services in their respective markets and...

Supported Manufacturers:
95% military aircraft

Supported Models:

(Job and company information not to be copied, shared, scraped, or otherwise disseminated/distributed without explicit consent of JSfirm, LLC)

Job Info

Location

New Orleans, Louisiana, United States

Type

Permanent

Company Details

V2X

555 Industrial Drive South
Madison, Mississippi 39110 USA
www.vtxaero.com