The successful candidate will join the Procurement (Warehouse & Logistics) Department within the Corporate Planning Division. He/She would be responsible for handling warehouse & logistics invoices and administrative matters to ensure financial controls are in place while complying to policies, procedures & regulatory requirements. 

Key responsibilities:

• Ensure invoices are verified accurately and on time: 
  • Verify invoices to ensure accuracy, compliance, and timely payment. 
  • Identify and resolve any discrepancies or issues with invoices, such as incorrect pricing, duplicate charges, or missing information. Work with vendors to resolve discrepancies and to request for supporting documentations.
  • Maintain accurate and up-to-date documentation of all invoices. 
• Support warehouse operations
  • Coordinate with warehouse vendor to ensure self-collection orders are prepared in advance and fulfilled without issues.
  • Conduct periodic physical inspection of stock items and prepare detailed reports on the findings of the stock audits
  • Conduct on-site audits to address risk, safety and housekeeping issues.
• Operational continuity and improvement
  • Contribute to the continuous improvement of the invoice verification process, identifying opportunities for automation, efficiency, and cost savings.  
  • Regularly review and update the document archiving system, identifying opportunities for improvement and automation.
  • Assist and support operational requirements needed to cutover to S4 Hana 
• Administrative matters
  • Work with stakeholders related to duties permit payable queries
  • Assist with the submission of reports e.g. accrual reports, IPT reports, Insurance reports, Manpower (MOM) related reports, Sustainability reports, SLA reports etc. 
  • Manage and update Tracker documents e.g. disposal tracker. 
  • Efficient storage, retrieval, and management of team’s physical and digital documents. Organize and categorize physical and digital documents according to established filing systems and retention schedules. Assist to update and upload documents into the SharePoint. Respond to requests for document retrieval and provide support to users in locating and accessing archived materials. 

Requirements

• Diploma in any discipline
• Prior experience in accounting / finance
• Prior experience with invoice verification
• Prior experience handling administrative matters
• Familiarity with SAP and SAP S4 HANA
• Competent in MS Office applications, including Microsoft Excel and MS Teams

We thank all candidates for your interest in Singapore Airlines, and regret that only shortlisted candidates will be notified.